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How solid business foundations help your event run smoother
When you book a freelancer, you usually care about one thing.
Are they great at their job?
Fair.
But there is a hidden layer clients rarely see, and it plays a big role in how seamless your show experience will be. Behind every stage manager, graphics op, producer, or deck manager is an actual business. Some operate as sole proprietors. Others have LLCs or S Corps. Some are fully dialed in with insurance, bookkeeping systems, and tidy admin habits.
Why does this matter to an event agency?
Because a freelancer’s business structure directly influences your pre-production workflow, your risk profile, your onsite experience, and your overall peace of mind.
At Tempo, we spend a lot of time helping our contractors strengthen how they run their businesses, because stronger business habits support stronger shows. Here is how that benefits you.
1. Better business structures mean less admin friction
A freelancer who operates as an LLC or S Corp usually has clear systems in place.
That means:
• clean W9s
• accurate invoicing
• organized communication
• fast turnaround on paperwork
• predictable financial habits
When their backend is buttoned up, your backend gets easier too.
No last-minute tax forms. No chase. No confusion. Just smooth sailing.
2. Strong business habits reduce risk for your team
Freelancers who take the step to formalize their business often carry the right insurance, understand compliance, and know what agencies require. They show up prepared with what your company needs to stay protected.
This saves your team time and limits surprises. Whether it is a COI, workers comp exemption, or general liability, a business-mature freelancer gives your project a cleaner risk profile.
3. Financial stability supports creative stability
Freelancers who choose more advanced business structures often do so to manage taxes properly and keep more of what they earn. That financial clarity trickles into their work. They are less stressed, more focused, and able to stay present during long show weeks.
A contractor who is not distracted by financial chaos can give you their best energy.
On show site, you feel the difference.
4. Professional structures support professional behavior
When a freelancer treats their career like a real business, it shows.
Clients often notice things like:
• consistent communication
• punctuality
• follow-through
• a clear understanding of deliverables
• proactive problem solving
These behaviors are not random. They are tied to how seriously they run their business behind the scenes.
5. Tempo actively invests in contractor growth
Each month, our Think Tank sessions help our freelancers build on their craft and their business foundation. December’s session focuses on choosing the right business entity and understanding why it matters.
We do this because clients feel the results.
The more educated and business-savvy our team is, the smoother your production runs. It is one more layer of vetting that supports your events long before doors open.
The bottom line
When you hire from Tempo, you are not just booking a freelancer. You are hiring someone who is working to strengthen both sides of their career: their skills and their business.
And when those two things line up, your event benefits from it. Every time.
Finding the right people makes all the difference! Hire a vetted event professional ready to seamlessly support your team whenever and wherever they are needed.